Cultural Council Agenda and Packet 2015 08 20

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Cultural Council Meeting Minutes 08 June 2015 Page 2of4 City Council Budget retreat is Tuesday, 6/9/2015 at 4:30 pm. Comments & proposal from Joan Langford — Young Songwriter's Workshop. Focus — teens in grades 9 - 12, jointly offered through LCC and Library. A small discussion was held with participants of the April writer's workshop. Two proposal options presented by Joan: A) one -hour song writing workshops offered once or twice; or B) On -going weekly class after school four to six times in the Fall. Fees to participants would be very low. The students don't have to have in- coming skills or musical instrument skills. Request is for LCC to support advertising, outreach, networking and some funding to support teacher fees. The amount for both proposals aggregated would be $350. Additionally, the library would be requested to provide support by way of marketing, space to hold the class, and outreach. Action: LCC determined to table the discussion for future consideration. Public Comments — None Treasurer's Report — Financials are stable since last month. SCFD response is still pending. Lawrence still needs the paperwork and W -9s from the Young Writer's workshop; Action: Angie to collect and provide these. Fundraising and Grants — Suzanne distributed some information and discussed common practices for arts grant- making. Suzanne has previous experience in two separate grant- making organizations. For LCC to establish a granting process a fair amount of infrastructure needs to be established. By way of context, Lafayette is generally granting about $12,000 /year for arts programs. LCC would establish the grant- making process, evaluate applications, make recommendations to the City Council for awards. Based on city budget timing, LCC should be ready to discuss future focus and granting process with City Council in the August annual report. Action: Suzanne and Meredyth have agreed to provide a straw -man for the LCC grant program approach, policies, etc. at July's meeting. For example, supporting separate grant programs for education versus arts should be considered. Action: LCC goal is that grant- making approach would be in final form by August to support annual report to City Council. -- For Approval --