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City Council <br />Meeting Minutes <br />September 1, 2015 <br />Page 11 of 18 <br />DISCUSSION/DIRECTION — BOARD AND COMMISSION ORGANIZATION <br />Mayor Muckle requested a staff presentation. <br />Public Relations Manager Muth explained Council Members have expressed interest in <br />reviewing the various missions of the City's Boards and Commissions prior to the <br />annual call for volunteers to fill vacancies. Those vacancies will be advertised soon with <br />applications due in November. The intent of this review is to ensure the existing <br />mission of each board is clear, relevant service areas are covered, and any areas of <br />overlap among boards or areas of ambiguity are resolved. The City currently has fifteen <br />Boards and Commissions; five created in the City Charter and the other ten Boards <br />created by resolution or ordinance by the City Council to serve a specific purpose or <br />mission. It is within the City Council's discretion to change or amend the duties and <br />mission of any advisory board with the exception of duties specified in the City Charter <br />for the Open Space Advisory Board. Changes to boards could include adding additional <br />duties to a board, combining boards or other actions Council deems appropriate. <br />Outside of the board process, the City Council can create a Task Force at any time to <br />address a short term issue or project. <br />Fiscal Impact: Each of the City's 15 Boards and Commissions has a staff liaison and all <br />of the Advisory Boards have a City Council liaison as well.. Boards and Commissions <br />must adhere to the Open Meetings and other applicable requirements. Should the <br />Council wish to create a new advisory board, it would require additional staff support <br />and Council time and could increase meeting materials, training and other related <br />expenses. <br />COUNCIL COMMENTS <br />Mayor Muckle stated there has been discussion relative to establishing a Parks and <br />Recreation Board, whether the boards and commissions are addressing what residents <br />want, and are there some overlapping responsibilities in some boards. For example, <br />should the golf course board be a part of the Parks and Recreation Board. He noted <br />the Golf Course Advisory Board believes they should continue to be an independent <br />board. <br />Council member Loo inquired whether the City's status of a Tree City requires a Tree <br />Board. Public Relations Manager Muth explained the Horticulture and Forestry <br />Advisory Board (formerly the Tree Board) was originally created in order to obtain the <br />Tree City status, however there are two ways to get Tree City status: 1) Create the <br />Board or 2) To have dedicated forestry staff. <br />