Golf Course Advisory Board Agenda and Packet 2015 09 21

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IU citiyof Louisville Golf Course Advisory Board Minutes August 17 2015 Page 4 of 6 COLORADO SINCE 1878 30 irrigation heads were turned off by LU during construction and a process of discovery is in place to ensure all heads are functioning. The greens are rather soft, especially the youngest greens and more root growth will take place to make them more resilient to wind and weather. The plan is to punch cores, sand and seed the greens in the Fall. We hired a young and skilled mechanic who is doing a good job in tuning and maintaining the new equipment In general, the course is growing in well. There has been some turnover of staff as school restarts, we lost 5 workers and hired 4. This week we are understaffed by 2 workers but should be back on track by next week, Work is ongoing in finalizing FEMA documentation to ensure audits are successful and completing the punch list with LU. Golfer feedback has been generally positive, some issues over placement of water coolers and trash containers have been worked out. The Board assured the Golf Staff of support should the decision be made to protect the course from winter weather by the use of temporary tees and greens and using green covers if needed. Pace of play continues to need attention. Typical playing time on Sunday was over 5 hours with the course 100% full from start to 2pm. One early group was struggling and was asked to leave with the compensation of a free round later. Time is being wasted looking for balls in the punitive rough and the Mine was short- staffed and could not cover the outside grill facility — golfers lost time through having to come into the clubhouse for service. The computer system also went down City -wide on Sunday and all transactions, cash and credit had to be processed manually on paper. This only affected the Pro Shop operation: the Mine uses an independent computer system. The Board asked Joe to ensure that we had real -time support from City IT for critical POS functions over the weekend. Power failures should be covered as all computers have battery backup for relatively short power outages. 7. Discussion of YTD Results. a. The board package contained the POSExpress data for July although more work needs to be done to present this in a way that yields meaningful information. 4528 rounds were played which is 93% of projected. So far, in August we are on a similar track for number of rounds. Overall utilization was around 50% which is good from the point of view of allowing the course to grow in but poor for revenue. Revenues are not quite up to expectations, but year -to -date, we are at 58% of revenue but expenses are only at 48% to compensate. $280K was budgeted for cumulative green fee revenue to this point and the actual is just under $230K. Staff attributes this to lower revenue PARKS AND RECREATION DEPARTMENT 749 MAIN STREET • LOUISVILLE, CO 80027 (303) 335 -4735 FAX (303) 335 -4738 www.Iouisvil leco.gov PARKS RECREATION SENIOR SERVICES OPEN SPACE FORESTRY TRAILS GOLF 5