Golf Course Advisory Board Agenda and Packet 2016 02 22

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Lcityof Louisville Golf' Course Advisory B oard Minutes January 11 2016 Page 3 of 5 COLORADO • SINCE 1878 g. David Baril reported that he has been successful so far in signing up two additional leagues to play in 2016 as well as two golf outings. A two -day Junior Golf tournament will be held on April 30 — May 1. There are also plans for a Louisville Open Tournament and an "All Leagues" tournament in the Fall, 7. Housekeeping Issues a. Ken welcomed Michele van Pelt to the Board as our newly- appointed member. An updated list of board members was circulated for review and correction as necessary. b. Meeting dates are confirmed as the 3rd Monday of each month unless otherwise advised. Meetings will be held at the Clubhouse through February (with the permission of the F &B concessionaire) then in the Library for March through November. c. Staff agreed to look into posting GCAB meeting notices in the Clubhouse. d. The Open Government Policy Pamphlet was provided to all members and members were reminded that they will be advise of their need to attend the mandatory Open Government training class. 8. Election of 2016 board Officers Ken Gambon was unanimously re- elected as Chairman. Proposed; Sandy Stewart, Seconded; Perry Nelson Lisa Norgard was unanimously re- elected as vice - Chairman. Proposed; Cory Nickerson, Seconded; Perry Nelson Sandy Stewart was unanimously re- elected as Secretary. Proposed; Perry Nelson, Seconded; Michele van Pelt 9. Financial Update and proposed fees and charges for 2016 David presented a proposed template for a financial Dashboard tracking progress against budget. This dashboard will be based on the Finance Committee's analysis and will simple show whether budget targets are being met or not. A next level of detail is provided listing sources of revenue, number of rounds etc. and included as summary of expenses. These numbers are contained in the Finance Committee monthly packet and, as such, are available to the public. Staff noted that the F &B operation is a separate entity and will show up in the golf financial data only as entries listing the annual contribution to utilities ($23,500) and a 5% of F &B Sales that is paid to the city. The average revenue per round target for 2016 is $36.56 compared to the actual average number for 2015 of $31.89. David feels this can be realized due to the increase in 2016 fees and the reduction in discounts compared to the Peak player program. PARKS AND RECREATION DEPARTMENT • 749 MAIN STREET • LOUISVILLE, CO 80027 (303) 335 -4735 FAX (303) 335 -4738 www.Iouisvilleco.gov PARKS RECREATION SENIOR SERVICES OPEN SPACE FORESTRY TRAILS GOLF