City Council Minutes 2004 05 04 - Laserfiche WebLink

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Louisville City Council Meeting May 4, 2004 Page 3 of 11 Mayor Sisk requested a Staff presentation. Finance Director Patty Leslie stated the 2004 budget appropriated a five-year computer hardware and software replacement cycle of 108 existing computers throughout the city. Additionally, 10 new computers will be purchased for the Police Department and 2 new computers for the Court, for a total of 120 computers. She reviewed the breakdown for major departments for hardware and software and noted the total expected replacement cost for 120 computers is $176,947, approximately $12,000 less than the amount appropriated. Leslie reviewed the justification for the sole source purchase as follows: · The City currently has 30 Dell computers in house, and there will be support staff cost savings due to servicing the same hardware components on all the City computers. The IT Staff is pleased with the performance of the Dell personal computers and the nine Dell servers that the City users. The IT Staff has over 6- years working experience with Dell components. · Parts are interchangeable when you have the same hardware on each computer. · It is beneficial to receive support from only one vendor. In addition Dell offers 24/7 support, which is necessary for ongoing operations in the Police Department and Public Works. · One image can be used to install the Operating System and Software for all computers, this saves time when installing the initial software and future upgrades. · Dell has an excellent reputation for support and is a stable growing company. · Dell's built-to-order production allows them to provide the City with 120 computers with a 30-40 day turnaround time. · Dell offers government pricing under the Western States Contracting Alliance (WSCA) master contract for personal computers, service and peripherals. PUBLIC COMMENT Ronda Grassi, Cadco Inc., 916 Main Street, Louisville, CO, addressed the single bid process. She stated she has been in the computer business for 17 years, and has maintained her Main Street Louisville business for 8 years. She noted the City of Louisville joined with the Louisville Chamber of Commerce to support Louisville businesses and companies. She expressed her desire to be given the opportunity to bid on the City's new and replacement computers. COUNCIL QUESTION Council member Brown stated he did not want to micro-manage Staff, but voiced his opinion that Ms. Grassi be given an oppommity to bid on the City's new and replacement computers. Council member Van Pelt asked about the integration of the City's servers and non-Dell Computers. Finance Director Leslie stated the IT Staff requested Dell Computers to fully integrate the City's Dell servers and network system. Grassi stated all the City's computers utilize the Microsoft system and other vendors' computers would integrate with the Dell servers and network system. 3