City Council Minutes 2008 03 04 - Laserfiche WebLink

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City Council Meeting Minutes March 4, 2008 Page 7 of 9 Interim Parks & Recreation Director Martin and Parks Superintendent Teetzel recommended Council approve the contract with Cocal Landscape Services Inc., for Landscape maintenance :>ervices for 2008. The 2008 Contract includes a 3% increase. Staff reviewed the IPM Resolution Draft and the concerns expressed by the Horticulture and Forestry Advisory Board and as a result several changes to the 2008 contract were made, including "frequency of mowing and weed control/pesticide use." In 20CI8 the contractor will be required to submit copies of their spray reports along with monthly payment requests. Included in the report will be ID Number (site) and the target plant/weed. Only licensed, trained pesticide applicators shall apply pesticides. COUNCIL COMMENTS Councilor Muckle applauded Parks Staff and crew for their efforts. He suggested adding the City goal of pursuing control/pesticide use. Councilor Clabots thanked the Horticulture and Forestry Advisory Board for all their work. Councilor Dalton commended the Horticulture and Forestry Advisory Board and the Parks Department. Mayor Sisk asked who would be the responsible contact person when Superintendent Teetzel is noir available. Superintendent Teetzel stated the Parks Foreman would be the secondary contact person. MOTION: Councilor Sackett moved to renew contract with Cocal Landscape Services Inc., for landscape raintenance services for 2008, seconded by Councilor Dalton. City Attorney suggested a friE~ndly amendment to include a secondary contact person who would be the Parks Superintendent designee. Councilor Sackett and Dalton accepted the amendment. VOTE: Roll call vote was taken. The motion carried by a vote of 7-0. DISCUSSION/DIRECTION/ACTION ELECTRONIC PACKET PROPOSAL Systems Manager Chris Brovvning estimates it costs $800 per month to print, collate and distribute the current hard copy version of the City Council agenda and information packets. This estimate includes approximately $500 in material and $300 for staff time. Supplying laptops to the Council for use during Council meetings would enable staff i:o distribute the agenda and information packets electronically. This would enable Council members and others to print out only the information they wish to t-iave in a hard copy format.