Finance Committee Agenda and Packet 2017 12 19

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City Council Finance Committee Meeting Minutes 11/27/17 Page 3 of 6 consultant which would also allow for City staff and City Council to be educated on the standards and scope of work typically used. City Manager Balser asked the Finance Committee for their recommendation regarding Table 8: Building Permits, Inspections, and Review Fees. The Finance Committee recommended a two-part process; 1) to adopt the new fee for valuations between $0 - $500, but retain the remaining old fees; and 2) research issuing a bid for consulting services to conduct a study to set the remaining fees. The Finance Committee requested staff report back to them with information on consulting fees, a proposed list of work that could be done in-house, the amount of staff time to conduct the research/work, and a timeline for when the study could be completed. Finance Committee Members stated this item should be added to the 2018 Work Plan. Finance Committee Members and staff discussed the per foot construction cost table and the elevator permits, which are also part of Table 8. The Finance Committee requested Director Zuccaro also include a summary of these changes in his write-up to City Council. City Manager Balser stated she would follow-up with DRCOG to see if they still have an in-house elevator inspection program. Finance Committee Chairperson Stolzmann requested the increase in fees for Youth Activities (on page 35 of the Finance Committee Packet) be reviewed to determine if the Summer Camp program is included in this line item, and whether a further increase or subsidies would be appropriate to help offset the program costs. Lastly, Member Stolzmann requested Director Zuccaro provide a written description for two new fees, the Building Code Board of Appeals, Appeal Application, and the Nonconforming Use Certificate Request. The reports and corresponding narrative can be located in the packet of the November 27, 2017 Finance Committee Meeting. NON-PROFIT GRANT PROGRAM — REVIEW OF 2019-2020 APPLICATION FORM AND PROCESS Finance Director Watson presented a preliminary draft of the revised application to the Finance Committee Members for review. Director Watson stated that the anti -discrimination policy has been added to the application, and the questions pared down. It was noted that the questions need to be renumbered. Finance Committee Members and staff discussed whether or not an agency's 501(c)(3) IRS ruling should be a required attachment to the application. Mayor Muckle stated that he did not feel IRS non-profit status should be a sole reason to not consider an agency for funding. Members and staff agreed that the ruling 4