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City Council Finance Committee <br />Meeting Minutes <br />11/27/17 <br />Page 4 of 6 <br />letter would be requested, but further questions regarding the non-profit status <br />would be eliminated from the application. <br />Finance Committee Members stated they would like to receive a letter or email <br />from those agencies granted funding at the end of each year summarizing the use <br />of the grant funds, the programs which benefited, and the success or impact of <br />such programs. Senior Accountant Graham Clark stated that Sister Carmen has <br />done an excellent job administering the water utility assistance program to <br />Louisville residents, noting that they have used half of the grant money awarded <br />by the City. Mr. Clark stated he was certain Sister Carmen would not hesitate to <br />provide an email or letter to the City outlining the program's success. <br />Intergovernmental Affairs Director Megan Davis stated to effectively address the <br />new bi-annual funding, the City could request additional financial information from <br />those agencies that have not attained 501(c)(3) status, and also an end -of -year <br />statement from each agency receiving grant funds, that it is still in existence. <br />The reports and corresponding narrative can be located in the packet of the <br />November 27, 2017 Finance Committee Meeting. <br />SALES TAX REPORT FOR THE MONTH AND QUARTER ENDED SEPTEMBER <br />30, 2017 <br />Tax Manager Penney Bolte presented the sales tax reports for the month and <br />quarter ending September 30, 2017 to the Finance Committee. <br />The reports and corresponding narrative can be located in the packet of the <br />November 27, 2017 Finance Committee Meeting. <br />FINANCIAL STATEMENTS FOR THE MONTH ENDED OCTOBER 31, 2017 <br />Senior Accountant Graham Clark presented the financial statements for the period <br />ending October 31, 2017. <br />Mr. Clark highlighted that the General Fund revenues for the Community Design <br />Program will likely end the year lower than expected due to the lack of anticipated <br />construction permits. Mr. Clark also informed the Finance Committee that both <br />gas and electric, and parts, repairs and maintenance costs will come in <br />approximately 15% below budget. <br />Mr. Clark stated that the expenses for both the Weed Control and Landscaping <br />Maintenance service programs within the Opens Space & Parks Fund will likely <br />also end the year below budget. Finance Committee Members asked if the scope <br />of work for Weed Control services should be expanded in order to fully utilize the <br />budget allocated. Mayor Muckle stated he did not think the City should spend just <br />5 <br />