Library Board of Trustees Agenda and Packet 2018 03 08

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Library Board of Trustees Meeting Minutes—DRAFT January 11, 2018 Page 3 of 5 operations that he had specifically talked about and requested at the November meeting. At this juncture, the Board entered into a broader 45 -minute discussion to try to identify more specifically what Chamberlin was requesting. The discussion covered items ranging from the duties of the Library Board as specified in the City's municipal code; job description for the Library director and Library Trustees; descriptions of the responsibilities and functions of each Library division; opportunity to review services contracts while they are in process and before they are finalized; and more involvement with budget decisions. Chamberlin also stated that the handbook was not something he believed should be prepared by the Library Director, but by the Board itself; possibly a subcommittee. No members volunteered to serve on a subcommittee and there was no further discussion on this topic. President Schuman asked Chamberlin if he had any issues with the list provided in the meeting packet; he did not. As proposed by Chamberlain, the new handbook should include a specific job description for a Library Board member, based on the City's municipal code and not on general guidelines provided by the State Library. Chamberlin asked if this would need to be approved by City Council. Schuman noted that she would contact Councilmember Stolzmann about this issue and forward that information to Board members. Member Hammerly noted that she believed everything that was needed for Trustees was already available on the City's and Library's websites. D. 2018 Budget Beth outlined changes to the current budget. These include: • Additional funding to convert two part-time positions (29 hours/week) to full-time, benefitted positions (30 hours/week) ■ $4,700 requested to acquire Lynda.com online training for Library users • 3.8% increase in health insurance Beth discussed the $110,000 in building improvements that are underway for 2018 and which come from impact fees designated to the Library. This was submitted as a Capital Improvement Project (CIP) in the 2017/2018 budget. Beth also noted that the Library's construction bond will be retired in 2018. E. 2017 Work Plan Results Beth presented a PowerPoint slideshow on the 2017 work plan and discussed milestones achieved in each of the five goals outlined in the strategic plan. F. Strategic Plan review Beth noted that the current plan is now five years old and asked the Board if they wanted to make any changes. Member Seyle noted that the broad focus on STEM may leave some community members out of Library's objectives. He mentioned that he would like to ask the director of special education at Louisville Elementary School and a member of the Association for Community Living for ideas regarding these possibly underserved groups. All were in favor and Seyle will pursue this on his own schedule.