Library Board of Trustees Agenda and Packet 2018 03 08

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Library Board of Trustees Meeting Minutes—DRAFT January 11, 2018 Page 4 of 5 G. Eliminating overdue fines on children's print material Beth noted that there is a growing movement within the library community, and specifically in the FLC, to eliminate fines on children's print materials. She referred to the 25 -page report previously provided to the Board, "Removing Barriers to Access: Eliminating Library Fines and Fees on Children's Materials." After a brief discussion by Board members, member Hammerly made a motion to remove fines on children's print materials. Member Gurganus seconded the motion, and the Board voted unanimously in favor. 9) Ongoing Business A. Louisville City Council update (A. Stolzmann) Ashley was not in attendance; there was no update. B. Superior Board of Trustees update (S. Hammerly) Sandie noted the following: ■ Town Center remains the focus of current discussions particularly as it pertains to a proposed recreation center and the need for a more inclusive community center. C. Library Foundation liaison report (R. Gurganus) Renee reported that the Library's budget for 2018 was presented, with a request of $28,460. The Foundation will vote to approve the budget at the next meeting on February 6, 2018. In the meantime, the Foundation pre -approved $3000 to cover Library expenses until the official vote in February. The annual utility bill campaign letter was sent out to Louisville and Superior residents. This year, the letter included a promotional piece outlining the Foundation's impact on the Library, as a means to provide potential donors examples of how donations are used and their direct result on Library services. D. Term Limits The Board agreed to adopt terms and term limits as may be decided by City Council at some future date. E. Remote attendance at Library Board meetings After a discussion that included considerations of City Council policy, available resources, technology, reliability, and voting participation, the Board determined that it would test this on a trial basis if such an occasion arose. The Library current has a conference phone available for use in the Library Meeting Room. The Board unanimously agreed that the person attending would not be able to vote, thus would not be counted toward a quorum. F. Outreach 1) Realtors' letter status President Schuman noted that the packets were complete and being distributed to local realtors. A supply of packets will also be available at the Library for realtors to come in and pick up, if they wish.