Finance Committee Agenda and Packet 2018 11 19

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City Council Finance Committee Meeting Minutes 10/15/18 Page 6 of 8 Finance Committee Members requested this Agenda Item XII, be discussed in advance of Agenda Item XI Non -Profit Funding Requests for 2019 & 2020. Planning & Building Safety Director Rob Zuccaro presented the summary report and informational fee table to the Finance Committee. Director Zuccaro stated that this will be the first year of adjustment to the City's impact fees based on the Construction Cost Index. Based on the latest published Index on October 8, 2018, the fees will be adjusted by 3.4% effective November 1, 2018. City Manager Balser stated that a resolution and complete fee schedule will be brought forward to City Council in December reflecting all City Manager and City Council approved fees. Finance Committee Member Lipton requested the Impact Fees be color -coded. Chairperson Maloney stated that he likes the concept of fees being based on indicators and asked staff to consider if there are other fees that could be based on similar indexes. The reports and corresponding narrative can be located in the packet of the October 15, 2018 Finance Committee Meeting. NON-PROFIT FUNDING REQUESTS FOR 2019 & 2020 Finance Director Kevin Watson presented a schedule of the 2019 & 2020 funding requests received and the previous grant amounts approved by the City. Director Watson stated that $54,800 has been requested for 2019, and $55,300 for 2020. Director Watson reminded the Finance Committee Members that the City Manager has requested $35K for each year, and that grants are generally approved in January or February, and distributed in February or March. Finance Committee Members and staff briefly discussed that Sister Carmen still has $7,500 left in their Utility Billing Assistance Program account, and that the City's Charter prohibits funding to churches. Finance Committee Chairperson Maloney requested this agenda item be moved to the November Finance Committee Meeting so that Mayor Muckle can participate in the discussion. STAFF REPORTS Internal Control Evaluations and Performance/Efficiency Audits Finance Director Watson stated that he had previously recommended to the Finance Committee that the City's auditors conduct an audit of the City's cash collections every five years. Based on the recent theft at the Golf Course, Director Watson stated that he has changed his mind on this matter, and is recommending 7