City Council Agenda and Packet 2018 12 18

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yearly basis. At the end of each month contractor will provide the owner a report of all work completed during the past month and planned for the upcomming month. 5.7 Contractor's employees will turn off lights when not in use. They will turn in all lost and found articles immediately to the Owner's designated office. They are to immediately report any hazardous conditions and items in need of repair, including dead lights, leaky faucets, toilet stoppages, etc. 5.8 Contractor's employees are to use extreme caution around all computers, mechanical and electrical equipment. All keyboards, knobs, switches, levers, etc. are to be left alone and in their static positions. 5.9 All described window/glass cleaning includes both sides of the glazing, unless otherwise specified 5.10 Contractor and Contractor's employees will transfer recyclable materials (single stream and compostable) from collection containers inside the facilities to recycling containers outside the facility at no extra expense to the Owner. Employees will be responsible for taking desk side recyclables to central containers. Inside containers which receive food products (beverages included) will be emptied at the same frequency as other waste. Containers that receive only paper products will be emptied when the container is over half full. Inside recycling containers that involve food products will be kept at all times in a clean, odor and pest free condition. 5.11 Contractor and Contractor's employees are to keep janitorial work and break areas neat and clean at all times. Janitor closets and storage rooms are to be kept closed and locked when not in use. 5.12 Scrub and recoat requires a minimum of one (1) coat and a strip and refinish requires a minimum of three (3) coats of finish to be applied. After the finish has dried, the reflection shall be uniform with no streaks. No stripping solution or finish shall remain on baseboards, doors or other surfaces. 5.13 Contractor will follow industry standard cleaning procedures and chemicals for all upholstered furniture and carpets. Contractor will prepare a comprehensive cleaning program for approval by the Owner at the beginning of this contract or when any change is proposed. Methods used will not harm or deteriorate appearance of furniture or carpeting. 6.0 CONTRACTOR EMPLOYEES 6.1 Contractor shall, upon request, provide work history and time records of all employees working on any phase of this contract. 6.2 Contractor shall provide a detailed schedule of all staff and work crews within the first month of this Contract which clearly demonstrates that the minimum staffing levels are being met for each facility. Contractor will also prepare a master cleaning schedule and checklist for each building that will show routine and non -routine work tasks. The checklist will show daily, weekly, monthly and annual cleaning tasks for each facility and will be posted in the custodial room for reference. 6.3 Contractor shall provide English speaking workers or supervisors of work for each crew providing custodial services on this contract. 6.4 Contractor shall be able to provide proof of US citizenship or Employment Eligibility Documents (Form 1-9), social security number, and background checks on all employees working on the contract. 6.5 Contractor will provide a Contract Manager, who will be the primary contact for day to day operations and will communicate and coordinate on a day to day basis with the Owner's designated representative. The Contract Manager will provide the Owner a 24-hour, seven day a week contact number. 6.6 Employees are to receive the following training at Contractor's expense: Exhibit A page 4 61 2019 Custodial Services