Finance Committee Agenda and Packet 2020 01 21

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City Council Finance Committee Meeting Minutes 12/16/19 Page 3 of 5 Finance Committee Member Lipton stated that any decision should not be about the money, nor should any process outweigh the intent or benefit. Member Lipton stated the issue should stay on the City Council's 2020 Work Plan for Q2 and requested CMO staff contact neighboring cities to see what efforts or initiatives are being taken. Member Lipton stated that he would like to see Louisville at the forefront of any activity. Deputy City Manager Davis stated that the City may have additional access to statewide health resources related to nicotine and tobacco dependency/cessation or other programs. The reports and corresponding narrative can be located in the packet of the December 16, 2019 Finance Committee Meeting. BUDGET CALENDAR AND BUDGET PROCESS DISCUSSION Finance Committee Chairperson Maloney stated that the Committee would like to incorporate an educational process review at the next Finance Committee Meeting January 21, 2020, to better understand the budget process. The Committee would like a City Director to walk the Committee through their process and analysis reviewing KPI's, historical data, and trends, to determine their CIP and Operational budget requests. Finance Committee Member Leh stated that City Council wants to be making informed decisions based on the KPI's. Chairperson Maloney stated he wants to be sure staff is living by the principals of program budgeting. Finance Committee Member Lipton stated that budget requests seem all additive with no reductions based on KPI data and trends. City Manager Balser stated that CMO staff reviews all CIP and Operational budget requests as well as the data and KPI's. Manager Balser reminded the Committee that the KPI program will be reviewed by a consultant in 2020 and more staff will be educated on the importance and purpose of the program, and how it fits into the budget process. The Finance Committee requested City Manager Balser pick a program area with historical data and KPI analysis that led to a surprising or unexpected change in the program budget, and to have the process explained by a Director at the January 21, 2020 Finance Committee meeting. The reports and corresponding narrative can be located in the packet of the December 16, 2019 Finance Committee Meeting. FINANCE COMMITTEE 2020 WORK PLAN REVIEW 4