Finance Committee Agenda and Packet 2020 05 01

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City Council Finance Committee Work Session Summary 05/01 /20 Page 3 of 4 • Decorative Streetlight LED Conversion Other General Discussion The Finance Committee discussed City Council approving more projects than staff can complete and the need to right -size. Finance Committee Members expressed frustration on delay of PD improvements — some to be bid in 2020 finished in 2021. The Committee made comments/recommendations for: • The Finance Committee suggested better planning for certain broad areas such as maintenance plans for painting, and consolidated RFP's for parks/open space signage. • Bidding projects to coincide with funding year — All Directors • Projections for Lottery Fund — from Director Nathan Mosely • Pursue flex -ride program options/partnerships — Deputy City Manager Megan Davis • Consider using can recycling program funds, if possible/practical (adequate now; doing Golf Course in 2020) • Taking money out of Recreation Fund to use with CIP Funds for dugout roofs — Director Watson and Mosely to work out details. Superintendent Kathy Martin and Director Nathan Mosely to discuss athletic field revenue. Mayor Ashley Stolzmann stated that funding for Capital Projects must be used for the intended project and may not be redirected for other uses or to other projects. The funding must go back to the budgeted fund and reallocated. The Finance Committee and staff discussed whether or not maintenance expenses for athletic fields, which are long-term expenses, should be coming from the Recreation Fund. The Finance Committee stated such expenses were not factored into the Renewal and Replacement model. Staff stated that the revenue from the athletic fields is intermingled with other Recreation Center revenue and is being booked to the Recreation Fund. Mayor Stolzmann stated the expense should be covered by whichever fund receives the revenue. Finance Committee Members recommended the Utility Committee review the CIP list of the Water, Wastewater and Storm Water projects for 2020 prioritization, and which may be able to be deferred to 2021. Finance Committee requested the Utility Committee considering staffing capacity, and any potential impact to the rate structure at their May 12 meeting. The Finance Committee stated the recommendations of the Utility Committee can be incorporated into the 2020 budget amendment and brought straight to City Council.