Planning Commission Minutes 2017 12 14

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Planning Commission Meeting Minutes December 14, 2017 Page 7 of 9 Sheets agreed that understanding the distinctions among SRUs, PUDs, etc. would be helpful. Brauneis requested information on the sunshine laws. Rice stated that a fellow commissioner took him through the ordinance that creates the Commission, the Comprehensive Plan, and the general issues that came before the Commission. This training was very helpful with the combination of the discussion and written material. Dean stated that staff was preparing for the orientation for new commissioners. The new approach will be to provide a thumb drive with documents and hyperlinks instead of providing paper copies. Also, there may be more money in the budget for conferences and other training opportunities for everyone in 2018. Sheets added that Robert's Rules of Order were helpful. Moline added that training would help commissioners explain to the public audience how meetings proceed. Sheets added that the public sometimes became confused about when they can talk. Brauneis added that upcoming redevelopment issues would likely be more contentious and public clarity would be helpful. Hsu stated that he was not sure if he was supposed to ask questions of the staff or the applicant in any given situation. He also asked about open -meeting laws. Zuccaro stated that staff could put together a commission -specific meeting with the city attorney and that in a meeting with more than three people, there had to be public notice. Rice asked if a training meeting fell under the sunshine laws. Zuccaro stated that he thought they would require public disclosure. Sheets stated that the city attorney could determine whether or not sunshine laws applied. O'Connell asked for further comment from the Commission and from Dean. Dean asked the Commission to make suggestions on the hyperlinked document when they receive it in January. Moline stated that the commission had reserved study -session time and that these issues could be discussed in that forum, as well. ITEMS TENTATIVELY SCHEDULED FOR THE REGULAR MEETING JANUARY 11T", 2018 Clementine Commons (331 & 333 East St.): A Final Plat, Final PUD, and Utility Easement Vacation to allow for 42 Residential Townhouse lots and Common Areas on 3.7 acres zoned RM and with detention facilities and landscape improvements on the adjacent City -owned 1.44 acre parcel west of Hwy 42 and North of Lock St. (PUPL - 093-2017) • Applicant: Louisville Gateway LLC • Owner: Mike Jones and Michael Eisenstein