Planning Commission Minutes 2020 08 13

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Planning Commission Meeting Minutes August 13, 2020 Page 11 of 12 Public Comment: Ritchie informs the commissioners that staff received additional letters of public support and asks if they would like to add this documentation into the meeting’s record. Howe and Moline moves to include this documentation into the meeting’s record. Motion passes unanimously by a roll call vote. Closing Statement by Staff: None is heard. Closing Statement by Applicant: None is heard. Discussion by Commissioners: Moline moves and Hoefner seconds to approve Resolution 10, Series 2020. Motion passes unanimously by a roll call vote. PLANNING COMMISSION COMMENTS Rice mentions the continued discussion of the possibility of having a cutoff time of when the commissioners can receive public comment or new material from the applicant and staff. He asks staff if the commissioners can make their own rules for this. Ritchie say they technically can but they would like make those through the by-laws. The city clerk is aware that planning commission is having this discussion. City council is setup differently than planning commission in that when the general city council email receives an email, it is also automatically forwarded to their personal email as well. They are getting the emails in real time unlike the commissioners. She shows the commissioners what other jurisdictions polices are regarding this subject. Most of Louisville’s neighboring cities have some type of adopted cutoff time. An option for a cutoff time would possible be no later than 4:30 in the afternoon on the day of the hearing. Diehl asks what would happen if a written comment comes in after the deadline. Ritchie says that when that happens now, it becomes a part of the record but it does not carry over to planning commission’s review. Howe says that it is important to enter all public comment into the record, but believes a deadline is important and should be communicated to the public that because it did not meet the deadline, the submission may or may not be read by the commissioners. Rice says that he believes that all comments can and should be entered into the record. His thought is to make a notice to all comments that they are to be received within a certain time and commissioners may not be able to read them if they are not received within that particular time. Diehl says he agrees with Rice.