City Council Agenda and Packet 2023 04 11

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LL Cityof CITY COUNCIL COMMUNICATION Louisville AGENDA ITEM 4C COLORADO • SINCE 1878 SUBJECT: AWARD CONTRACT FOR TRAFFIC SIGNAL MANAGEMENT PLAN PHASE II DATE: APRIL 11, 2023 PRESENTED BY: KURT KOWAR, PUBLIC WORKS & UTILITIES DEPARTMENT SUMMARY: Staff recommends approval of the Traffic Signal Management Plan Phase II contract with Fehr and Peers, Inc. for the contract price of $196,880 plus 5% contingency. Fehr and Peers, Inc. was selected from the City's Engineering On -Call list that was procured in late 2021 which established a list of qualified firms to perform a variety of engineering related tasks. Fehr and Peers completed the first phase of this project in 2022 and was selected from the engineering on -call list. Fehr and Peers has been a trusted partner within the City of Louisville on many projects over the past several years as a primary consultant and as a sub -consultant. There are currently thirty-four traffic signals within the City of Louisville's limits: 27 full intersection signals, 1 mid -block, two High -Intensity Activated crossWalK beacon (HAWK) signals, and 4 Rectangular Rapid Flash Beacons (RRFBs). Of these 27 full intersection signals, the City owns 21 of them with the others being CDOT owned. Of the 6 CDOT owned, the City has agreements with CDOT to maintain 4 of these signals within City limits, which CDOT reimburses the City annually for this maintenance. Please reference the attached map for signal locations. The first phase of this project was titled "Traffic Signal Master Plan — Inventory Review" and was completed in 2022. The key tasks for that project was to collect data and inventory the existing signal infrastructure (cabinet types and age, controller types, detection type, emergency vehicle preemption, battery backup capabilities, timing, etc.) and to identify key objectives pertaining to traffic signal infrastructure and to recommend improvements to operations and maintenance. Operational objectives identified for further evaluation included frequency of evaluating signal timing, consideration for a Traffic Operations Center (TOC), understanding signal network security, establishing proactive maintenance routines to help monitor and budget for aging infrastructure, review signal technology and recommended upgrades, establish process documentation for decisions. The City has partnered for many years with Lumin8 (formerly WL Contractors) for routine maintenance with satisfactory results. However, continuous Lumin8 staff turnover has created challenges with the knowledge of our systems and level of service CITY COUNCIL COMMUNICATION