City Council Agenda and Packet 2023 04 11

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SUBJECT: AWARD CONTRACT FOR: TRAFFIC SIGNAL MANAGEMENT PLAN DATE: APRIL 11, 2023 PAGE 2 OF 4 being received. This has shown the importance for the City to have better control and well -established documentation for signal maintenance. This contract will allow for better planning of signal improvements, help staff establish budgets and prioritize necessary and desirable upgrades. This contract will also help to establish a better maintenance agreement as the current 5-year plan with Lumin8 expires at the end of 2023. As the City has grown over the last decade, we have introduced at least six (6) new traffic signals and multiple RRFBs throughout the City. Multiple signal structures in the City are nearing the end of their useful life and structural inspections should be taking place at greater frequencies to identify deficiencies. This contract will help staff and its current maintenance partner Lumin8 better plan for routine and preventative maintenance and help to recommend both future maintenance and capital project budgets. As part of this contract, Fehr and Peers will produce a Traffic Signal Management Plan in general accordance with the 2015 version of the FHWAs guidance on creating Traffic Signal Management Plans. This guidebook was created to assist agencies like Louisville in better managing their traffic signal systems through systematic alignment maintenance, design, and operations. Fehr and Peers will also be tasked with identifying and prioritizing signal timing evaluations. It is industry standard to perform signal timing approximately every 5-years, or as new traffic patterns emerge. It has been well over 5-years since our corridors were last evaluated. Fehr and Peers will evaluate three corridors (South Boulder Road, McCaslin, and Dillon — 96th to 104th Street) plus 88th and Campus and 88th and Dillon in 2023, with the potential to add more as budget allows in 2023 and future years and to establish a more routine cycle of evaluations. A third task will be for Fehr and Peers to establish and update City of Louisville's traffic signal specifications and details. This will effectively be a supplement to CDOT's Typical Traffic Signal Details that will better align with the goals of the City of Louisville. Standardizing equipment will allow for better and more predictable routine maintenance for procuring signal equipment and technology. Additionally, Fehr and Peers will sub -contract with Collins Engineering to perform Non - Destructive Testing (NDT) in accordance with the American Society of Non -Destructive Testing procedures. This task will include Ultrasonic Testing (UT) on all accessible anchor bolts at the base plate to test for potential fractures or corrosion that do not reveal themselves on the surface. Additional testing will be performed to generate a comprehensive inspection report detailing the structural integrity of the poles and mast arms including pole and mast arm thickness and circumference, latitude and longitude, vertical clearance at each signal, mast arm length, inspection rating (on a 6-point scale), estimate of remaining life before repair/replacement, recommendations for inspection frequency, and other maintenance recommendations. CITY COUNCIL COMMUNICATION