Open Space Advisory Board Agenda and Packet 2023 06 14

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Open Space Advisory Board Minutes May 10, 2023 Page 4 of 12 the entire section. Jessamine suggested that the meeting about RedtaiI Ridge last summer was a failure in planning and preparation, as the Board was asked to opine about a proposal they were not given adequate time to understand, but she felt it was a success in that the Board said they could not comment at that time, despite being pressured to do so. She went on to say that the Board needs more training on its role and responsibilities during quasi-judicial meetings for circumstances like that. Helen said that a success has been OSAB's advocacy for improved transparency about how the Open Space/Parks Sales tax money has been allocated. Laura said that the advocacy for both the Ranger Program and the staff Senior Naturalist position came from this Board, and those programs should both be seen as successes. "How is your process to develop your annual work plan? How does it align with Council's work plan?" Helen thought this could be summarized by a quick write up of the Board's goals document process. David thought the OSAB goals document could be a little more structured in terms of scheduling. Jessamine thought that the Board should always be given the Council's work plan (like it was this year), adding that it would be useful to have staff's work plan, too. David would like to see Council's advance agendas be automatically pushed out to all boards, so the boards could remain abreast of Council's topics. "If Council will be considering changes, what changes would you recommend?" Jessamine would not recommend combining the Open Space Advisory Board with any other boards. Jojo said the Board should be assigned more formal oversight over trails, but otherwise not changed. David suggested streamlining the process to deliver memos to Council. He would like to have a discussion of how Council receives communications from all boards and commissions. He stated that it should be easier and more effective for the considered opinion of the Board to get the ear of Council than a random citizen who shows up to a Council meeting. Helen recommended re -instituting a true Council study session involving Council and OSAB, so that communication and discussion is direct, dynamic and open to the public. An informal dinner before would be nice but not effective or productive as a study session alternative. David asked whether the Board liked having a Council liaison attend meetings better than having a study session. Helen and Jessamine pointed out that a liaison is a single person who does not necessarily represent the whole Council and won't always be able to attend, but Helen does like that the liaison is useful for actively bringing information to the Board. Michiko thought it might be difficult to get a Council member to commit to coming to every meeting, so maybe study sessions would be more reliable. She also commented on how useful the OSAB mentorship program has been to her during her on -boarding process. David asked the Board what they think about term limits for Board members. Susan said she thought there should not be term limits. Michiko thought that maybe board term limits could be the same as City Council term limits. Jessamine said she was open towards term limits, but that they should be a long no