City Council Minutes 2009 07 21 - Laserfiche WebLink

Home Browse Search

City Council Meeting Minutes July 21 , 2009 Page 7 of 9 City Attorney Light read Ordinance No. 1554, Series 2009. MOTION: Mayor Sisk moved Ordinance No. 1554, Series 2009, be approved on first reading and sent out for publication and a public hearing be set for August 18, 2009, seconded by Councilor Clabots. All in favor. RECREATION CENTER MECHANICAL SYSTEM REPLACEMENT - REJECT ALL BIDS AND AUTHORIZE NEGOTIATIONS WITH QUALIFIED BIDDERS Mayor Sisk requested a Stafir presentation. Public Works Director Phare explained the heating and cooling system for the Recreation Center consists of 14 roof top units and one climate control unit for the pool area. The equipment is approaching 20 years of service and has reached the end of its useful life. The goal is to install an energy efficient mechanical system and controls to resolve heating and cooling issues. The pool climate control unit is being purchased under a separate contract. The original scope of the project was to replace the existing mechanical units with ones that were equivalent in size and met minimum energy efficiency standards. The scope was considerably expanded to include a number of items to address energy efficiency, comfort, safety and schedule. It was decided the installation of the mechanicall system and PoolPak replacement along with the roof replacement would minimize damage to the new roof and integrate the various mechanical system components and controls. Another priority for the work was to minimize disruption to Recreation Center customers and employees by scheduling work during maintenance week, August 23 - 31. The City received three bids from pre-qualified contractors with the lowest qualified bid being significantly higher than the budget and initial estimates. A number of items included in the base bid may be value engineered to reduce the cost, while maintaining the primary goals of the project. The additional funds needed to complete the work: as bid, is $291 ,000. Staff identified possible sources of additional funds in the CIP through postponement or elimination of currently funded projects or use of available fund balance. There are also available funds in the Building Maintenance Fund. PUBLIC COMMENT David Norman, a Louisville rHsident, asked if there is a downside to delaying the resurfacing of the Recreation Center parking lot. He also noted the gym floor has been wet as a result of a leaky roof. Public Works Director Phare stated there is little downside in deferring parking lot maintenance. City Crews have patched areas in the spring and will do so in the fall.