City Council Minutes 2009 07 21 - Laserfiche WebLink

Home Browse Search

City Council Meeting Minutes July 21,2009 Page 8 of 9 COUNCIL COMMENT Mayor Sisk stated the $300,000 additional expense for this project was discussed by the Finance Committee and although concern was expressed, there was consensus that gn~ater problems would occur if the project wasn't completed. Councilor Muckle asked if the HV AC system replacement was anticipated, but not budgeted in 2009. Public Works Director Phare explained the City received a high efficiency grant to replace the PoolPak, which required getting the equipment up to standards. He noted there were also previous code and deficiencies issues. Councilor Muckle asked Parks and Recreation Director Stevens what projects would be deferred. Parks and Recreation Director Stevens stated this is a typical remodel job with a lot of surprises. He identified what projects could be delayed in the Parks and Recreation CIP budgets and prioritized the roof, HVAC and the PoolPak. The parking lot resurfacing was reprioritized to 2010. City Manager Fleming explained the CIP is a five-year plan, which addresses projects throughout the City. He noted the projects are being reprioritized. Staff's recommendation to Council was to reject all bids for the Recreation Center mechanical system replacement and authorize Staff to negotiate with the bidders for a revised contract amount not to exceed the low bid price of $575,000. Public Works Director Phare stated in the negotiation process, if Staff believes negotiations will not be succE~ssful there are other courses of action. Bids can be taken for just the PoolPak installation, and then for the roof installation. He requested Recommendation No.2, be modified to allow Staff to negotiate for a "contract" and the word "bidders" be struck. The final recommendation was to authorize the Mayor to approve and sign a contract with the revised amount. MOTION: Councilor Sackett moved the Council reject all bids for the Recreation Center Mechanical System Replacement and authorize Staff to negotiate with the bidders for a revised contract amount not to exceed the low bid price of $575,000. Councilor Dalton seconded the motion. City Attorney Light requested a friendly amendment to the motion to include the modifications on Staff Recommendation 2, which authorize Staff to negotiate for a "contract" and strikes the word "bidder"; and authorizes the Mayor to execute the contract. Councilor Sackett and Dalton accepted the amendment. VOTE: Roll call vote was taken. The motion carried by a vote of 7-0.