Resolution 2009-27 - Laserfiche WebLink

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authorizes the printing of the ballots. The City shall return the 'final draft form ballot' proofs on or before September 4, 2009 the sixtieth day before the Election. (C) The County Clerk will not accept any ballot layouts that include graphs, tables, charts or diagrams of any kind. (D) Identify and contract with a reliable vendor ("Vendor") to prepare and print the mail ballots; prepare a mail ballot packet for each ACTNE elector within the City; address a mail ballot packet to each ACTNE elector within the City; and mail the ballots between 25 days, October 9, 2009 and 15 days, October 19, 2009. The County Clerk shall create a file of all ACTNE registered electors for submission to the Vendor responsible for printing, preparing, addressing, and mailing the official ballots and submit the file to the chosen vendor on or before October 9, 2009. The file of ACTNE registered electors shall contain the names and addresses of electors residing within the City of Louisville, CO who have registered to vote on or before October 5, 2009 (C.R.S. ~ 1-2-201(3)). The printing; preparation of the ballots for mailing; and the mailing of the ballots shall be performed by the Vendor at a rate specified in a contract with Boulder County. (E) The City shall provide the County Clerk with the total number of ballots it desires to have printed for the Election (this should be the number of ballots the City reasonably expects to be mailed to each ACTNE voter; an adequate number of ballots to fill requests of INACTNE voters who, subsequent to the mailing of ballots to all ACTNE voters, present themselves to vote at the Office of the Boulder County Clerk; an adequate number of replacement ballots; and an adequate number of duplication and test ballots) and the County Clerk will order this number of ballots. The County Clerk may require the City to order more ballots than originally requested by the City if the County Clerk, believes that the City's requested number is not adequate for the Election. However, the County Clerk shall not be responsible if the number of ballots requested by the City (and as may be modified by the County Clerk) is ultimately less than necessary for the Election. The cost of the ballot stock and printing of the ballots shall be included in the overall invoice submitted to the City following the Election. (F) In the event additional ballots are required, the County Clerk shall make every effort to print the additional necessary ballots for the City using the County Clerk's Ballot Now system. The County Clerk shall have priority in printing ballots for her own purposes and shall be under no obligation to print additional ballots for the City in any specific time frame or order with regard to other jurisdictions. The County Clerk shall determine which jurisdictions' ballots will be printed using the Ballot Now software and in what order the jurisdictions' printing shall take place; however, the County Clerk shall not be responsible if she is unable to print all of the ballots necessary for the City using the Ballot Now program. (G) Ensure that the ballot packets contain instructions to the voters; a secrecy sleeve (if the type of ballot requires such secrecy sleeve to maintain the privacy of the vote); an inner verification/return envelope; and the outer/mail envelope containing the appropriate postage, official election logo; and indicia for Return Service Requested. (H) Provide for the security of voted returned, un voted returned and unissued ballots.