City Council Agenda and Packet 2024 01 23 - SP

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Task 1 Deiiverabies: • Strategic Kick-off, Agendas, Presentations and Summary Materials. • Project Management Plan (PMP) including detailed work plan, project schedules and deliverables, assignments, roles and responsibilities, project critical success factors and engagement goals. • One day consultant team site visit, observations and inventory assessment. • Biweekly (every other week) calls with the Project Team, including meeting project tracking report, agendas, notes with action items (up to 32 one -hour calls). • Percentage complete project report by task and monthly invoices (16 Total). • Community Engagement and Communication Plan, draft and final formats provided in MS Word and PDF format. • Creation of stakeholder management tracker and regular updates to tracker. Assessment engagement 'reach' and metrics after (3) key project milestones. • Associated communication materials including content for the project website. Up to four (4) content updates including one (1) round of edits for each. • Text for newspaper advertisements, anticipated to be provided four (4) times (Project Launch) and talking points for radio and newspaper stories, anticipated to be provided three (3) times (Existing Conditions, Recommendations, Draft Plan). • Three (3) project process update presentation/reports for Planning Commission, anticipated to be virtual. Phase 2 Vision &Trends: Understanding Louisville We will begin the process with a clear understanding of the work that has been done, the underlying fundamentals of the community and develop an understanding of how the plan can best serve critical issues and opportunities. The following subtasks are included: Task 2.1 Past Plan Review Using directives and outcomes from the Strategic Kick -Off, Design Workshop will conduct a high-level review of previous reports, studies and plans to ensure previous priorities and plans are reflected in the Comprehensive Plan. This Synthesis of Past Planning Efforts is intended to recognize the significant work already completed and harness that momentum rather than starting over. We will inventory past plans and studies to determine what goals and objectives have been achieved, which still need to be addressed and which are no longer relevant and share through a Summary Matrix. Task 2.2 Advisory Group It is important that the process be informed by the key stakeholders to serve as a Comprehensive Plan Advisory Group. We will work with City staff to categorize the groups and individuals that will be identified as 12