Louisville Housing Authority Agenda and Packet 2010 09 28

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library. The LHA Board will include this item on the agenda for the September and October meetings to plan for the presentation to the City Council. Finance Report July financial statements Two items to go over, we were over budget on rental income with the exception of Lilac only, but it's not affecting cash flow, but anticipate to even out by end of year. Most expenses are less than budget with the exception of administration expenses related to the transfer of land for Habitat. Regal will have rehab work done in the coming months including, window, gutters and soffits, exterior doors, major landscaping and irrigation repairs. Proposed Management Fee 2011 2013 The Management Agreements between LHA and BCHA for the operation of the properties expire at the end of 2010. The cost allocation process and the cost per unit to manage BCHA are on page 20 of the board packet, which shows the methodology BCHA employs to develop the HUD approved cost allocation plan. Page 21 the allocation and contains expenses and administrative costs to run the projects. There are currently 3 sites that our senior service coordinator manages Lafayette Villa West (BCHA), Lydia Morgan (LHA), and Regal Square (LHA). As stated in the agreements, BCHA staff are responsible for Tenant Selection and Certification, Rent collection, Maintenance of the premises, Repair and rehab of the premises, Procurement, accounting and budgeting, compliance with Federal state and local regulatory requirements associated with management of the property and all applicable reporting. The second page of Lisa Bangs's memo contains information on the 7% increase in non senior and 14% increase in fee for senior sites. Based on the 2010 budget for LHA, there is sufficient cash flow to support these increased fees. Please note that Regal II will require a transfer in operating from Acme Place and Lilac to cover the increased fee. This is a preliminary analysis presented to the LHA Board members to inform their decision making process regarding the next few years of management and operations of the properties of the LHA. Different methodologies were used to make the decision. Lisa asked if she could put it together any additional information for the Board and have a decision if possible by our next meeting. This will allow BCHA to prepare the management agreements, have them approved by the BCHA Commissioners and the LHA Commissioners and to prepare the 2011 budgets in line with the management agreements. Steve asked Scott how we would go about proceeding. He stated we need to discuss whether LHA will release an RFP for services. Frank explained in detail that the LHA utilizes and follows the BCHA procurement policies. Sherri questioned the 50% increase in office rent expense. Lisa explained our move from the Sundquist building to the Kaiser building and our move to the larger maintenance space in Longmont was needed and that these costs were only a small portion of the increased fee, for example $284 at Lydia Morgan. Walt asked about the staff salaries being in line. Frank responded regarding steps taken to reduce costs, and all that the staff have done to enhance operations include bulk procurement of services. Sherri asked about Kristin Durso's salary, who is the Senior Services Coordinator, and what is now different as compared to the