City Council Study Session Summary 2010 12 14

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City Council Study Session Summary October 26, 2010 Page 2of 4 Larry noted that the SAB followsthe City’s open governmentrules concerning posting agendas and minutes, and ethics guidelinesand will continue to do so. Mayor Sisk noted that they also need to follow the City’s purchasing guidelines and buy local. Larry expressed appreciation for City ManagerMalcolm Fleming’sletter,which noted that the SABan independent organization (technically an “unincorporated association”); that because the Advisory Board’s mission is consistent with the City’s broad public purposes it is appropriate for the City to provide meeting space and some staff support to assist the SAB; and that the City Council supports the manner in which the SABelects officers and wants to dispel any perception that anyone is interested in changing this approach. City Manager Flemingextendedhis apologies for creating a presencewith so many staffat Board meetings that some Board members founditintimidating. He said he started attending in response to comments he had heard from seniors that they wanted him and other staff to come to more meetings. The intent was to demonstrate their supportfor the SAB, to make sure he heard concerns directly and to make sure those concerns were addressed. He confirmedthat City staff shares acommon agenda with the Boardinserving the seniors of Louisville. Some Board members expressed their confusion about “what does the Senior Advisory Board advise and to who?” This point was clarified that the SAB is an Advisory Board that advises City staff. OtherBoard members feltthe SAB should be more involved in the hiring for the Senior Center, and that they want to be more involved in hiring the replacement for the Community Resource Coordinatorposition.The Mayor stated that before Malcolm received the letter from SAB, he had already decided to reinstate the position to 40 hours as staff had justified the needand to ask the SAB to be involved in reviewing applicants.The Mayor also pointed out that City Manager Fleming has the authorityto hire/appoint employees.City ManagerFleming noted that he welcomes input from stakeholders on the hiring of critical positions and cited the example of the Library Board being involved in the evaluations of the Library Director candidates. He committed to the SAB being involved in the evaluations of thetop Community Resource Coordinatorapplicants. He asked for the SABto designate at least one member to represent the SABin this process. TheSenior Advisory Board wants to get back to the business of helping seniors and leaving the contentious feelings behind. The Mayor agreed and committed on behalf of City staff todo a better job communicating and that City staff wants the Board to succeed.