City Council Minutes 2013 08 06 - Laserfiche WebLink

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City Council Meeting Minutes August 6, 2013 Page 9 of 16 John Lehman, Comcast Cable Television, stated Comcast does not determine how the City allocates the PEG Channels. The City may designate an access provider or be the access provider. Mayor Muckle supported maintaining all three channels to allow residents to view programs on all three channels. He also supported the City using PEG funds to upgrade the Council Chambers and facilities. Public Relations Manager Muth explained future PEG fees can only go to capital costs. COUNCIL QUESTIONS Council member Loo inquired about the fees. She felt the public would be interested in the fees and the pricing of programs. Public Relations Manager Muth explained the City cannot dictate fees or program pricing as dictated by Federal law. Council member Jasiak suggested, as part of the public outreach, the public be told what is negotiable and what is not. Council member Loo suggested information about the fees and pricing be available for the public outreach. DIRECTION: Council supported continuing service standards and gathering more information on fees and pricing for the public outreach. AWARD BID TO GOODLAND CONSTRUCTION FOR THE MCCASLIN BOULEVARD UNDERPASS PROJECT Mayor Muckle requested a staff presentation. CIP Manager Diana Trettin addressed the McCaslin Boulevard Underpass project. The project consists of a pedestrian / bicycle underpass between Harper Lake and the Davidson Mesa Open Space along with reconstruction of the Davidson Mesa and Harper Lake parking lots and underpass trailheads including paving, landscaping and irrigation. Staff solicited formal bids for the McCaslin Boulevard Underpass Project on June 28, 2013 and received proposals from three (3) prequalified contractors. The two lowest bids were less than the engineer's estimate. Parks and Recreation Director Stevens requested all seven Add Alternates be included into the award at this time. The bids were very close and competitive. Two addenda were included in the bids, which clarified a few items in the contract documents and plans. Staff requested all contractors to provide a Base Bid schedule A (McCaslin remains open during construction) and a Base bid schedule B (full closure of McCaslin during construction) along with a schedule of unit prices for bid alternates. The bidders' responses estimated savings of only 4 -5% (about $50,000) for bid schedule B or closing McCaslin. Therefore, staff does not recommend closing McCaslin to construct the underpass. Staff estimated additional project soft cosst with existing encumbrances at a total of $38,000. An additional 10% contingency was requested to address unforeseen site