1991 ARTS AND HUMANITIES COUNCIL MINUTES

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Community Theater (CCCT. ) Response: The LAHC treasurer only received a few recorded messages. No phone number was left on the first message for the LAHC treasurer to return the call. Carolyn Markham has a checkbook and the power to sign checks but she was not contacted about the problem. 3 . Concern: Nancy Westergaard has remained a board member 1 of the LAHC even though she moved to Brighton in July. Response: In July the Council had been negotiating with the IRS for a period of almost two years to obtain non- profit status. Nancy Westergaard was handling the ' correspondence with the IRS at the time of her move to Brighton. The LAHC decided to keep Nancy Westergaard on the Council in order to finish the process successfully. ' It is vital to our group, to the building improvement committee, and to the art community that we be able to receive funding from sources other than the SCFD. In any case, Nancy Westergaard's term of office will expire in December, 1991. Since the main focus of the LAHC is completing projects, not controversial decisions, the LAHC did not foresee complaints or problems with this ' decision. Storage request: BAA requested assistance in storing equipment. The Council voted to allow the BAA to store equipment in the pool area, subject to waivers from the group for loss or damage. The City has already approved this use. Young People's Concert: The Council agreed to send a contract for the Young Peoples Concert to be signed and returned before the SCFD funds are disbursed. Distribution policy of SCFD funds has changed. Sponsoring organizations must either administer the funds and handle all 1 accounting or give the sponsored group only 80% of the funds, with the remaining 20% disbursed after the sponsored group sends in the reporting form. The Council voted to use the 80/20 method unless large purchases requiring all of the funding are involved. In that ' case the Council would handle the accounting and pay the bill. Rules of Order.: Carolyn distributed a Roberts Rules of Order Guide to each member of the Council. STANDING COMMITTEE REPORTS Ibuilding Committee: The Council approved the appointment of DeAnn Dickinson to the Building Committee as the member-at-large. Other II members of the committee are chairman John Hansen, Theresa Beers, Virginia Caranci, Katy Luepschen, Rick Hays, Peter Stewart, John Eifler, and Kirk Schweitzer. The first meeting will be in January. Grants: The CCAH Project Grant application is due on January 15. Reporting forms for SCFD project grants are due six weeks after the 1