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1 <br /> 1. Article IV, Section 5 - approved by a vote of 2 to 1, with Joanne dissenting (Carolyn <br /> • <br /> will contact the City to make sure that this change is legal.) <br /> ADD., "In the interest of continuity, a Director shall have served on the Board <br /> of Directors for at least one year before holding office as President. In the <br /> event of no candidate with one year of experience, any Director shall be eligible <br /> for the office of President." <br /> 2.. Article IV, Section 6 - approved by a vote of 2 to 1, with John Hansen dissenting <br /> ADD: "The vice-president shall oversee and prepare for signature contracts <br /> between the Council and other individuals or groups and be responsible for the <br /> timely completion of such contracts." <br /> 1 3. Article IV, Section 8 - approved unanimously <br /> ADD., "The secretary shall be responsible for posting at City Hall notification <br /> of all meetings." <br /> 1 4. ADD., Article IV, Section 10. - approved unanimously <br /> Article IV, Section 10. Grant Officer. The Grant Officer shall be responsible <br /> ' for obtaining information about pertinent grants and presenting information to <br /> the Council. The Grant Officer shall be in charge of collecting necessary <br /> information and documents for specific grants and shall complete and submit <br /> grant applications and grant reporting forms as directed by the Council. The <br /> ' Grant Officer shall also perform such other duties as from time to time may <br /> be assigned by the President or by the Board of Directors. <br /> 5. ADD., Article IV, Section 11. - approved by a vote of 2 to 1 with John Hansen <br /> dissenting <br /> Article IV, Section 11. Fund-Raising Officer, The Fund-Raising Officer shall <br /> be responsible for presenting fund-raising ideas to the Council. The Fund- <br /> Raising Officer shall organize a patron drive, benefit concert, or other fund- <br /> raising project, in cooperation with the Vice-President, as directed by the Board <br /> of Directors. The Fund-Raising Officer shall perform such other duties as from <br /> time to time may be assigned by the President or by the Board of Directors. <br /> An additional motion stating that, "A Director who has three =excused absences or who <br /> misses six or more meetings during the calendar year shall automatically be removed from the <br /> Board," was tabled until the next meeting. <br /> Response to CCCT Concerns: The Board members voted unanimously to send a response to <br /> the Coal Creek Community Theater members in response to their concerns, with the <br /> understanding that amendments may be made at a later date. As the organizations grow and <br /> change, the agreements between the groups will also continue to change. The letter is attached <br /> to the minutes. <br /> January Work Session: John wanted to set a date to meet with new members to acquaint <br /> them with the building and the functions of the Council. However, we are unable to set a <br /> date at this time since a date has not been set for the appointment of new members. If the <br /> ' mayoral appointments are not made in time for the annual meeting in January, the meeting <br /> will be held, will recess, and then will reconvene after the appointment of new members for <br /> the election of officers. <br /> 1 <br />