City Council Minutes 2014 04 22 - Laserfiche WebLink

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City Council Special Meeting Minutes April 22, 2014 Page 2 of 5 City Manager Fleming presented the design details on the City Services Facility through a PowerPoint presentation. Based on current Construction Manager /General Contractor (CM /GC) estimates reflecting actual subcontractor and material quotes at this time, staff projects the total cost of the project, including land and all costs incurred prior to 2014, at $12.7 million. Staff anticipates a Colorado Department of Local Affairs (DOLA) grant of around $1 million to partially offset this cost. The remaining funding will come from the Capital Projects Fund, Utility Funds, Open Space and Parks Fund. Additional funding could also potentially come from selling 3 -acres of the 13.3 acre CTC property and /or selling or leasing the existing 5.4 acre facility. COUNCIL QUESTIONS Will there be an opportunity to share space with another agency? CIP Manager Trettin noted there was a discussion relative to selling 3- acres of the site and partnering with another agency or municipality to share the drive and the fuel stations. Will there be multiple stacking? Tom Wiener, RNL Design explained the office component and land use all function on one floor with single storage. It was noted there did not appear to be a lot of office usage. Mr. Wiener explained there are a few offices for the various department supervisors, with cubicles and phone carrels in the center area for employees. There will also be a shower facility for the employees. What are the environmental efficiencies? Mr. Wiener explained this facility will have a north /south exposure, with window glazing providing optimal day lighting. Are there any provisions for future expansion? Mr. Wiener explained the general area for expansion would be to the west. Expansion of either the Administration Maintenance building and /or the heated storage building to the north is also a possibility. Clarification on the additional $1 million project cost to be compliant with the commercial design. CIP Manager Trettin explained the addition $1 million is for fencing, finishing and actual building materials. Planning Director Russ explained the commercial guidelines require all four sides of the building visible from the street and surrounding properties maintain quality finishes and screening. City Manager Fleming explained the original design was linear, while the new design is all screened and in a U- shape. It is also compliant with the commercial standards. Mr. Wiener explained the storage portion was taken out of the design and put in a separate building. The design is L- shaped with a courtyard, backed up by a berm to help screen both equipment and noise, with plantings on south edge.