Recreation Advisory Board Agenda and Packet 2022 06 27

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Recreation Advisory Board Minutes May 23, 2022 Page 3 of 4 White Construction provided a preliminary cost study, but an actual estimate would require a detailed design. The following costs were listed in the agenda and include a 10% contingency. In our current economy it's difficult to gauge the percentage increase from year to year. o $18,602,000 for the clubhouse facilities o $2,643,000 for the maintenance facility o $936,000 for the teaching pavilion Richard S. acknowledged that this is a significant project. If improvements are made, net income will rise, with increases in rounds, green fees, and range sales; and in part from the teaching pavilion and other non -golf operations. Changes in the agreement with the food vendor could increase net income. However, potential added income will not pay for the cost of the the improvements. If the golf course stays as it is, the consultants predict shrinking net income, followed by losses. Expenses will rise and the golf course will not be locally competitive. Gene Kutscher suggested that the new clubhouse could be promoted as a venue to bring the community together. Looking at the cost on a per capita basis might help to put the price in perspective. Dick Friedson would like information regarding what would be on each level of the clubhouse and how the space would be configured. He asked the consultants to find recently constructed benchmark facilities that could be used to justify the cost estimates, as the cost per square foot seems high. The cost of a similar building, with an adjustment for current increases, would provide important verification. Dick suggested getting another cost opinion with a professional estimator. When moving forward, the Board needs to have numbers that can be justified. In discussion, RAB members expressed agreement that the clubhouse is at the end of its useful life and that it needs to be replaced. The current building is deficient both environmentally and functionally. Board members talked about the desirability of a new building that would support the sustainability and energy efficiency goals of the community. Board members had different ideas about the ideal size and function of the dining areas, particularly related to the use of the building for large banquet events and fine dining. At our June meeting RAB members plan to review the Golf Course Strategic Plan and our mission/vision statement. Board members look forward to sharing all of this information with the new Parks, Recreation and Open Space Director. The consultants reported that the "Financial Feasibility Study for Facility Improvements at Coal Creek Golf Course" should be finished in a few weeks.