Golf Course Advisory Board Agenda and Packet 2011 02 28

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2.1 ACTIONS REQUESTED: The GCAB is asking the City Council to: 1.review and concur with the issue ownership designations, 2.review and concur with the items in bucket one (bucket 2-5 will be addressed once we get bucket one activities underway), 3.agree to fund those items in bucket one that are designated as City of Louisville ownership, 4.direct City staff to facilitate the rapid resolution, implementation and funding of City owned issues and jointly owned issues with WGP coordinating with GCAB, 5.direct GCAB to develop and coordinate a volunteer program under the auspices of the City of Louisville and produce a plan supported and concurred with by staff & WGP to begin to address those items that can reasonably be done by volunteers, 6.request Western Golf Properties to respond to City Staff (Director of Parks & Recreation) and GCAB on items in bucket one that have WGP designated as the owner, 7.request WGP to provide GCAB with a project plan within a reasonable time (one month) outlining their proposed schedule to address each of these issues in bucket one that are designated as WGP ownership, 8.direct the GCAB to track, monitor and report to City Council, City staff & WGP via a monthly email status report each item in bucket one, 9.direct GCAB to proceed with reviewing and prioritizing bucket two items and prepare a similar briefing to City Council for June 2011. 3.0 GCAB responsibility The GCAB was formed by City Council resolution number 15 series 2010 on April 4, 2010 and the first meeting was held in June. The Board was commissioned among many other things to develop a strategic plan thru doing best of breed analysis, gathering input from golfers and other citizens. 4.0 Process utilized to gather requirements The GCAB has been meeting monthly on the third Monday of each month (except December) with participation from Western Golf Properties – WGP (CCGC management Company) and City Director of Parks & Recreation. The meetings discuss current actions, plans and issues. During the creation of the GCAB and in subsequent months several high profile issues have been identified and discussed which have formed the basis for many of the strategic items that you will see further in this document. On December 10, 2010 the GCAB sent an email to all stakeholders requesting input on strategic requirements. Input was requested back by January 10, 2011 in order to be included into the analysis work. 5.0 Identified stakeholders The following stakeholders were identified for gathering requirements input: Coal Creek Golf Course Strategic Requirements - GCAB 5 2/22/2011